Assistant Manager, Corporate Governance & Secretariat
Hong Kong-Shenzhen Innovation and Technology Park Limited (“HSITP”, a wholly owned subsidiary of the Hong Kong Science & Technology Parks Corporation, is engaged in the planning, building, management, operation and maintenance of the Hong Kong-Shenzhen Innovation & Technology Park at the Lok Ma Chau Loop (“the Loop”).
With a site area of 87 hectares, the Loop will be a hub for vigorous technology R&D and collaboration among top-notch international R&D institutions, technology enterprises and talent. The Loop will provide necessary infrastructure, facilities and service support for the innovation and technology (I&T) community; with associated higher education, cultural and creative and other complementary facilities.
Responsibilities:
- To assist in performing company secretarial functions and handling corporate governance matters of the Company
- To organize Board and Committee meetings, including preparing meeting notices, agendas and minutes, and liaising with various divisions to ensure timely submission of meeting papers
- To maintain and ensure accuracy and completeness of statutory records, minutes, contracts, registers, internal reports, and other company documents
- To liaise with internal and external stakeholders such as directors’ assistants, vendors, government bureaus, etc.
- To provide administrative support to the Legal & Secretariat Division and assist in preparing and compiling legal documents for legal team
- To perform any other duties as assigned by supervisors
Requirements:
- Bachelor degree in Business or relevant discipline
- Associate Member of HKCGI or others recognized professional institute is preferred but not a must
- Minimum 6 years' company secretarial experience
- Experience in recording meeting minutes in English and Chinese
- Detailed-minded, self-motivated, team-player, able to work independently and under pressure
- Good communication and interpersonal skills
- Knowledge in Companies Ordinance
- Proficiency in MS Office applications including Word, Excel, PowerPoint and strong in Chinese input
- Proficiency in both written and spoken English and Chinese (including Putonghua)
- Frequent Travel or Permanent Work in Lok Ma Chau Office is required (Shuttle bus service & MTR concession scheme is available)
Company Benefits:
- Competitive annual leave entitlement
- MPF Top-up benefit
- Medical benefits from Day-1 with extended coverage to dependent(s)
- Dental & Life insurance
- Training sponsorship
- Professional membership fee reimbursement
Personal data provided will be treated in strict confidence and used for recruitment purpose only. All personal data collected will be used strictly in accordance with employer’s personal data policies, you can access the Personal Information Collection Statement at https://www.hsitp.org/en/career/page/1
Applicants not invited for interview within four weeks after application deadline may consider their applications unsuccessful. Personal data of unsuccessful applicants will be retained for a maximum of two years.